Facility managment Coordinator

Facility Management CoordinatorLocation: Al Deera Commercial Real Estate Co.Department: Facilities ManagementReports To: Property Manager / Assistant Property ManagerJob Summary:We are seeking a knowledgeable Facility Management Coordinator to ensure an optimal working environment at our properties. The role involves overseeing all facility operations, managing rent and leasing activities, maintaining tenant satisfaction, performing safety and security inspections, supervising cleaning crews, and maintaining equipment. The ideal candidate will have extensive experience in facility management or hospitality, and the ability to liaise effectively with third parties to ensure a safe and efficient environment.Key Responsibilities:Lease AdministrationPrepare and Review Lease Documents: Ensure lease agreements are accurately prepared with correct terms, conditions, and rent schedules in compliance with laws and regulations.Lease Renewals: Track lease expiration dates and initiate renewal processes to ensure smooth transitions.Lease Documentation Management: Maintain organized records of leases, amendments, and correspondence for compliance and easy access.Tenant RelationsFoster positive relationships with tenants to ensure satisfaction and effective communication.Marketing & AdvertisingAssist in marketing and advertising available properties to prospective tenants.Leasing & Showing PropertiesConduct property showings and assist potential tenants throughout the leasing process.Maintenance ManagementManage maintenance schedules for buildings, villas, and equipment.Respond promptly to urgent maintenance calls.Emergency PreparednessDevelop and implement emergency response and evacuation plans for the properties.Equipment and Supplies ManagementOversee inventory and maintenance of equipment, furniture, telecommunications, kitchen appliances, and climate control systems.Vendor and Supplier LiaisonCoordinate and communicate with vendors and suppliers on behalf of senior management.Reporting and SupervisionProvide regular reports to the Property Manager.Supervise cleaning crews and maintenance staff.Documentation and BudgetingMaintain detailed maintenance and compliance records.Monitor maintenance budgets and expenditures.Prepare reports and presentations on facility management activities for senior management.Qualifications:Bachelor’s degree in Hospitality, Business Administration, or a related field (preferred).2–4 years of experience in facility management or a related role, preferably in residential or commercial compounds.Strong knowledge of building maintenance systems and procedures.Proficiency in facility management software.Excellent organizational and project management skills.Strong communication and interpersonal abilities.Ability to work independently and collaboratively.Knowledge of safety regulations and compliance standards.Experience in budget management is an advantage.Working Conditions:Primarily operational role with frequent visits to different locations within the compound.Occasional after-hours work may be required for emergencies or project deadlines.